Files & document types
Contracts, HR files, delivery notes – with your own fields, versions and permissions. Only the people on its list see a confidential document.
How Acriva works
The life of an invoice
One invoice, six steps.
-
01 · Intake
Invoices arrive any way they like.
Scan, forward by email, upload or receive as XRechnung – everything lands in one place.
- Own email address per workspace
- Scan-to-mail from the multifunction printer
- Upload, API and import from the old archive
-
02 · Recognition
Readable. Even the crooked scan.
Text recognition and PDF/A conversion run automatically in the background.
- Virus scan for every file
- E-invoices checked with the KoSIT validator
- Several documents in one scan are split
-
03 · AI capture
The AI types. You check.
Vendor, amounts, IBAN and cost centre are suggested – you confirm at a glance.
- Uncertain fields are marked
- You set how sure the AI must be
- E-invoices are read without any AI
-
04 · Approval
Approve with one click.
Acriva sends the invoice to the right person. Approvers need no paid licence.
- Amount limits and the four-eyes principle
- Deputies, reminders and escalation
- Early-payment discount deadlines in view
-
05 · Archive
Unalterable. From the first second.
Every version gets a SHA-256 fingerprint and is locked against change and deletion. Acriva enforces retention periods automatically.
- Stored with Object Lock
- A complete, chained audit log
- Deletion only after the period and with two approvals
-
06 · Handover
Ready for your tax adviser.
Approved invoices go to your tax adviser as a DATEV export. The tax adviser seat is free.
- DATEV booking batch with documents
- SKR03 and SKR04, cost centres
- The firm switches between its clients
From a pile of paper to an auditable archive – in one flow.
Request a demo
Features
Document management, not just an invoice inbox.
Search that understands
Full text in German and search by meaning across all documents – always filtered by your permissions.
Ask your documents
Answers with sources, chat with a single document and summaries at the push of a button.
AI assistant
Explains the app, finds and reads what you may read and proposes changes. Nothing happens until you choose “Run”.
Approval workflows
Templates for multi-level approval with amount limits, four-eyes rule, deputies and escalation.
Email intake
Your own address for your documents – forward them or send them straight from the scanner by scan-to-email.
E-signature Add-on
Have contracts signed from a workflow – a simple signature in Acriva with seal and signature report, advanced or qualified through Yousign.
Contracts & deadlines Coming soon
Terms and notice periods at a glance, reminders before the deadline and templates for your documents.
Workflow designer Add-on
Design your own flows on a canvas – from ready-made cards, the cookbook or with AI.
More on automation ↓Guided tours
Short tours show the way through the app: approve an invoice, admin setup, create a workflow. You click every step yourself.
Planned Outlook add-in · Microsoft 365 and IMAP mailbox connectors · GoBD-compliant email archiving
Automation
From a rule to your own code.
Three levels, one platform. Start with a rule – and go as far as your business needs.
- 01Rule
- 02Designer
- 03Code
Level 1 · Rule
Rules in one sentence.
For most businesses a template is enough: who approves above which amount, who deputises, when reminders go out. Choose instead of programming.
Level 2 · Workflow designer
Draw approvals instead of configuring them.
Drag cards onto the canvas, connect them and give every step a name your team understands. Before you publish, Acriva checks that everything is complete – and that no invoice slips through without a human approval.
- Dry run on real documents before you publish
- Versions with history
- Cards for common cases – no script
Ready-made cards
Check an invoice for mandatory details and against its order, watch the discount date, wait for the delivery note, take values from a data table.
From the cookbook
Recipes by topic – approval, checks, account assignment, deadlines and reminders, filing – as the starting point for your own workflow.
Design with AI
Describe what the workflow should do. The AI proposes a draft that you review and adopt in the designer.
Level 3 · Scripts, data, Git and AI
And if you want more: real code.
A script step in TypeScript, written in an editor with completion for your own fields, checked in the browser and on the server, run in an isolated sandbox.
Test run with console
Run the script on a sample invoice: logs, changed fields and the branch it chose.
A test run changes nothing.Data tables
Upload Excel, map the columns, check the rows. Cards and scripts look values up – or you fill the table through the API.
Data sources
The admin sets up external systems such as your ERP. The platform calls them outside the sandbox, and credentials stay encrypted.
No open network access from scripts.Git & AI agents
Every workflow as readable files in your Git repository. With the CLI and an agent guide, AI coding agents can work on them too. An import only ever creates a draft.
People approve
Acriva never publishes a workflow in which an invoice can end up approved without a human approval. AI and scripts never approve.
Publishing is a person’s click
Whether it comes from the designer, from Git or as the AI’s proposal – a workflow only goes live when someone on your team clicks Publish.
Isolated and traceable
Scripts run isolated with fixed limits, every run is logged, every version is kept.
Security & GoBD
Audit-proof is not an add-on module here.
Originals stay unchanged
Stored with Object Lock – not even we can overwrite them.
A complete record
Every action lands in a chained, verifiable audit log.
Retention & deletion
Retention periods per document type are enforced automatically; deletion only through a flow released by two people, with a deletion record.
Ready for the tax audit
Time-limited auditor access and an export package for the audit software (Z1–Z3), plus a generated procedure documentation (Verfahrensdokumentation).
AI with limits
AI only through EU endpoints, with no training on your data. The AI never approves anything.
Hosted in Germany
With a DPA, TOMs and a list of subprocessors.
RE-2026-0412.pdfVersion 1 · 14 Oct 2026, 09:12
VERSION
sha256: 9f2c 41ab e07d …
HASH
Audit log
Chain verified
#1040Uploaded · email intake← 3b07…
#1041Fields confirmed · J. Becker← c41d…
#1042Approved · A. Weber← 7a1e…
Object LockLocked until 31 Dec 2034 · data centre in Germany
For your tax adviser
One free seat across all clients. Switch clients, see approved documents, collect the DATEV export – with no licence costs.
Ask about Acriva for tax firms →For your IT
Single sign-on with Microsoft Entra ID or Google Workspace, user provisioning through SCIM, two-factor sign-in with an app or a passkey, a REST API with webhooks.
Developer docs →
Import
Move in an afternoon.
Upload folders from the file server or the export of your old DMS as a ZIP, map folders to files and document types, check the dry run, import. Nothing is filed before you start.
Plans
Three plans. Approvers pay nothing.
Starter
Pricing at launch
For small teams without their own IT
Request a demo- Up to 10 users
- 50 GB storage
- 100 documents & 100 AI credits per user and month
- Invoice approval workflow
- DATEV export
Business
For mostPricing at launch
For growing companies
Request a demo- Up to 100 users
- 500 GB storage
- 150 documents & 200 AI credits per user and month
- All workflow templates
- Single sign-on
- Questions to documents, summaries & AI assistant
- API
Enterprise
Pricing at launch
For larger organisations
Request a demo- From 250 users
- Storage as needed
- 200 documents & 300 AI credits per user and month
- SCIM & AD groups
- Everything in Business
Approvers and tax advisers are always free. AI credits with transparent usage – you always see what the AI costs.
The workflow designer and e-signature are add-ons from Business. We publish prices at launch; with pilot customers we talk in person.
Frequently asked questions
When can I use Acriva?
Acriva is in its pilot phase and starts with selected pilot customers. Request a demo – we show you the product and talk about a pilot place.
Do I need an IT department?
No. Acriva runs in the browser. You set up your workspace yourself, and guided tours show the first steps.
Where is my data?
Stored in data centres in Germany, under a DPA.
Is the AI trained on my documents?
No. Acriva uses AI only through EU endpoints, with no training on your data. Every AI request is metered and logged, and the AI never approves anything.
Can Acriva receive e-invoices?
Yes. XRechnung and ZUGFeRD are detected, validated against the official rules and archived – Acriva reads their data straight from the invoice, without AI.
How does my tax adviser get the documents?
Through a free seat and the DATEV export with the booking batch and the documents.
Can I bring my old archive?
Yes, with the import wizard – from a ZIP file or a folder, with a dry run before the import.
Can I have contracts signed electronically?
Yes, with the e-signature add-on: a simple signature in Acriva with seal and signature report, advanced or qualified through Yousign. External signers sign through a link.